The Travel Guide
Section 3

ELIGIBILITY

Eligibility Requirements

Full-time employees must complete three (3) months of active employment; part-time employees must complete six (6) months of active employment. Upon completion of the service requirement you, your spouse and your Eligible Dependents will be entitled to unlimited space available Y/F class Pass Travel with no service charge. See Section 10, EasyWrite Program.

A.   Dependent, Unmarried Children Under 24

 In order for your child to be eligible for Pass Travel, he/she must meet both of the following conditions:
    1. Child must be unmarried, under 24 years of age and claimed as a U.S. income tax exemption by you or the child’s other parent if you are on U.S. payroll. IRS tax laws require a child to be under the age of 24 in order to qualify as a tax exemption. A child is no longer considered dependent for travel purposes when he/she reaches age 24 or no longer qualifies as an IRS tax exemption for you or your child’s other parent, whichever comes first. .

      2. -and-
    2. Must also be one of the following:

      3. a. Natural child (must provide a copy of birth certificate)
      b. Child adopted as a minor (must provide copy of court document confirming adoption)
      c. Court-appointed wards under age 18 for whom the employee is still the legal guardian.
      d. Stepchild

    If you claim legal guardianship or have an eligible step-child, you must submit the following to Pass Bureau:

    (
    (    		 A copy of a court document confirming legal guardianship
    A copy of the step-child's birth certificate

    If your child does not meet the definition of an Eligible Dependent, he/she may only travel as an FTP passenger.


B.   Dependent, Disabled Children of Any Age

A waiver of the age requirement may be requested for children with disabilities which prevent them from traveling alone, if the child receives over half of his or her financial support from the employee or retiree during the year. Contact Pass Bureau to obtain the application form for requesting a waiver.


C.   Parents

Parents are eligible for travel benefits after the part-time or full-time employee completes one (1) year of continuous service. Parents are defined as mother, father, stepmother or stepfather, but no more than two parents may be nominated.

    1. You must submit a "Travel Benefits" (HAL Form HA-64) to Pass Bureau before travel commences. Parents need not be dependents.

    2. Your parent(s) by adoption are eligible for Pass Travel as a parent if the adoption took place while you were a minor.

    3. If you have both natural parents and stepparents, only one mother and one father can travel as parents at one time. For further clarification, contact the Pass Bureau.


D.   Retirees

Retirees are eligible for the same benefits as Eligible Employees. However, parents of retirees are not eligible for travel benefits. See Section 9 for full explanation of Retiree travel benefits.


E.   OA Travel

In most cases, Eligible Dependents must be 20 years of age or younger in order to qualify for OA discount travel. Verify eligibility requirements for Eligible Dependents, Spouse Parents and Retirees in the respective carrier’s travel star (N*TVLXX) or check the Reduced Rate Chart in Section 20 prior to ticketing.


Ticketing & Service Charge Requirements

A.   Children Under Two Years of Age

Children under two years of age do not require a ticket for travel within or between the 50 U.S. states, U.S. territories and possessions, or between the U.S. and Canada. The airport agent will issue an INFANT PASS at time of check-in. If you want your infant to occupy a seat, a ticket must be issued in your child’s name and the standard service charges (if international travel) will apply.

If you travel on HA to any destination outside the areas listed above, children under two years of age are required to have an EasyWrite Pass, even if they do not occupy a seat. The EasyWrite Pass must have "INFANT" written in large letters across it. A passport may be required for children for international destinations. See [F*PSM/DOCS/INTL] in FOCUS or contact your local immigration office for more detail.

There is no charge for one child under two years of age traveling as a lap child with one pass traveler. If more than one child under two years is accompanying one pass traveler, a ticket or pass which allows them to occupy a seat is required for each additional child and the standard service charges (if international) will apply.

B.   Infant Seating

Procedures are identical to those for revenue passengers. See F*FHA/INFANTS in FOCUS.

Acceptable Child/Infant Seats. Seats considered acceptable by the FAA are those certified for use in motor vehicles and aircraft. Seats manufactured between January 1, 1981 and February 26, 1985 must have the following label to be considered acceptable: "This child restraint system conforms to all applicable federal motor vehicle safety standards." Child/infant seats manufactured after February 26, 1985, will have two labels in red lettering when approved for use in aircraft: "This child restraint system conforms to all applicable federal motor vehicle safety standards." and " This restraint is certified for use in motor vehicles and aircraft."


C.   Children Age Two and Above

Children age two and above are required to use a pass and pay applicable service charges for international travel. They must have a seat and may not travel as a lap child.

Class of Service Accommodation

Children under 12 years of age traveling space available must be accompanied by an adult at all times. Children under 10 are not eligible for F class transportation and may be accommodated in Y class only. Children over 10 may be accommodated in any cabin, provided space is available.


Unaccompanied Minor (UM)

HA and OA do not currently extend UM services to its employees.


ELIGIBILITY FOR PERSONAL TRAVEL ON HA and OA
This chart is intended to be an overview of Pass Travel

Employee and Eligible Family Members

ETC

STC

RTC

Unlimited Travel on HA

FTP

Interline Pass & Reduced Rate Travel on OA

Rainbow Fare*

Employee

X

    

X

  

X

X

Retiree

    

X

X

  

X

  

Employee’s Spouse

  

X

  

X

  

X

  

Employee’s Eligible Dependents

      

X

  

X

  

Employee’s Non-Dependent Children

        

X

    

Employee’s Parents (Natural/Step)

      

X

X

X

  

Other Relatives/Friends

        

X

    

Eligible Surviving Spouse

      

X

      

*Must present HA ID to ATO agent at time of travel.

 

For a complete list of interline pass and reduced rate travel on OA, see Section 20. Retiree travel may vary.




REVISION: 2nd Revision DATE: FEBRUARY 6, 2000